Privacy Policy

Last updated 29 August 2026

Who this covers

The New Day Portal (“the Portal”) is an internal business tool operated by New Day Consulting Group, LLC (“New Day”, “we”) at portal.newdaycrew.com. It is used by New Day staff and contractors to record the hours they work and to prepare that work for invoicing.

The Portal is not offered to the public, and there is no way to create an account in it. Accounts are created by a New Day administrator. If you are reading this without an account, nothing described here applies to you.

What we collect

Account information

• Your name and work email address
• Your role in the Portal (administrator or member)
• Your password, stored only as a salted scrypt hash, never as text
• The time you last signed in, and when your account was created

Work you record

• The date, number of hours, and written description of work performed
• The client and project the work belongs to
• Rates used to price and cost that work
• Notes an administrator adds to an entry, and the record of who approved or invoiced it and when

Collected automatically

One session cookie, set when you sign in. It is signed, marked HttpOnly and SameSite=Lax, marked Secure over HTTPS, and lasts fourteen days. It carries only what is needed to recognise your account on the next request.

The Portal sets no advertising, analytics, or tracking cookies. There is no third-party analytics, no advertising network, and no tracking pixel anywhere in it.

Why we hold it

To run our business: to know what work was done, to bill clients accurately for it, to pay the people who did it, and to keep the records a consulting business is required to keep. We do not profile you, and we make no automated decisions about you.

Where it is kept

Portal data is held in a single file on an encrypted, persistent disk provided by Render, Inc., in a data centre in Ohio, United States. Traffic to and from the Portal is served over HTTPS. Access to the Portal itself requires an account and password; access to the underlying disk is limited to New Day’s own administrators.

Who we share it with

We do not sell your information, and we share it only as follows:

• Intuit (QuickBooks Online). When an administrator sends an approved time entry to an invoice, the date, hours, rate, and written description of that entry are transmitted to QuickBooks Online and become a line on that invoice. Nothing else is sent. Your password is never sent, and neither is any entry an administrator has not deliberately chosen to bill. What Intuit then does with it is governed by Intuit’s own privacy policy.
• Render, Inc. Our hosting provider, which stores the data as described above and processes it on our instructions only.
• Our clients. A client sees the description and hours of work billed to them, as a line on their invoice. This is the ordinary purpose of the record.
• Where the law requires it, or to establish or defend a legal claim.

The Portal’s connection to QuickBooks Online is authorised by a New Day administrator and can be revoked by them at any time from within the Portal, or by New Day from within QuickBooks.

How long we keep it

Time records are business and accounting records, and are kept for as long as they are needed for billing, tax, and audit purposes. When someone leaves, their account is deactivated so they can no longer sign in, but the record of work they did and was billed for remains, because removing it would falsify an invoice already issued to a client.

Your choices

You may ask us what the Portal holds about you, ask us to correct anything inaccurate, or ask us to delete information that we are not required to keep. You may change your own password at any time from within the Portal. Write to the address below and we will respond.

Some requests we cannot grant. We cannot delete a time entry that has already been billed to a client, because the invoice recording it has been issued and must remain accurate.

Children

The Portal is a workplace tool for adults. It is not directed at children and we do not knowingly collect information from anyone under 18.

Changes

If we change this policy we will update the date at the top of this page. Material changes will also be told to Portal users directly.

Contact

New Day Consulting Group, LLC
newday@newdaycrew.com

See also our End User License Agreement.
Developed by New Day Consulting Group, LLC